ACE Tracking and Reporting System Training

Edvance Research, Inc. and Texas Education Agency delivered a four-part webinar series that provided support in Fall Term 2008 reporting through the 21st CCLC Tracking System (now referred to as TX21st). These are 2.5 hour sessions that will be delivered via Microsoft Live Meeting. The hands-on session topics, dates, and times are:

Session 1 Data 101: An Overview of the 21st CCLC Tracking System January 15, 2009 9:30 a.m. to 12:00 p.m. Post Your Questions in the Question Forum Session topics:

  • The purpose, goals, and expectations for tracking data
  • Obtaining data you need and utilizing it
  • The data timeline for the 2008-09 program year
  • Navigating the 21st CCLC Tracking System
  • Entering basic information about your program into the system

Archived Webinar Sessions
Windows Media Movie Session 1-Part 1
Download Session 1 Part 1 Transcript
Windows Media Movie Session 1-Part 2
Download Session 1 Part 2 Transcript

Session 1 Materials and Resources
Session 1 Objectives and Agenda
Session 1 PowerPoint with Session Notes
Your Role and Types of Data Reference Guide
21st CCLC Support - Who to contact Session 1 Webinar Q&A
Session 2 Everything You Need: Activity and Student Data January 21, 2009 9:30 a.m. to 12:00 p.m. Post Your Questions in the Question Forum Session topics:

  • Effective strategies and tools for tracking students and activities
  • Efficient methods for entering student information
  • Efficient methods for entering activity data
  • Key reports that help identify inconsistencies and ensure data integrity
  • Understanding the details about reporting activities and attendance

Archived Webinar Sessions
Windows Media Movie Session 2-Part 1
Windows Media Movie Session 2-Part 2

Session 2 Materials and Resources
Session 2 Objectives and Agenda
Session 2 PowerPoint and Session Notes
Sample Activity Names and Descriptions
Session 2 Webinar Q&A

"Show Me" Tutorials
Importing and Exporting Student Data
Working with and Importing Activity Data

Excel Tutorials
Online Movie Tutorials
Beginner Tutorial on Excel
How to Create a Chart in Excel
Importing Data into Excel
Five Great Excel Features
Tutorial Handouts
Tutorials on Excel

Tracking Tools for You to Use for Center Activities and Students
Center Checklist of Weekly Data
Daily Schedule Example
Elementary School Weekly Schedule Example
Middle & High School Weekly Schedule Example
Student Sign in Forms Weekly Staff Template
Session 3 Program Information, Reports & Approvals January 29, 2009 9:30 a.m. to 12:00 p.m. Post Your Questions in the Question Forum Session topics:

  • Important Miscellaneous Menu items
  • Features of an exemplar report
  • Correcting errors and inconsistent data
  • Submitting approvals
  • Using data to inform implementation

Archived Webinar Sessions
Windows Media Movie Session 3

Session 3 Materials and Resources
Session 3 Agenda & Objectives
Session 3 PowerPoint and Notes
Session 3 Webinar Q&A
Session 4 Preparing for Spring: Looking Ahead February 27, 2009 9:30 a.m. to 11:00 a.m Post Your Questions in the Question Forum Session topics:

  • Spring data requirements
  • The differences between Spring and Fall reporting
  • Sharing lessons learned
  • Building sustainability

Archived Webinar Session
You are joining this session at the Lessons Learned portion of the webinar.
Windows Media Movie Session 4 Webinar

Session 4 Materials and Resources
Session 4 Agenda & Objectives
Session 4 PowerPoint and Notes
Session 4 Webinar Q&A